5 Handy Online Tools That You Can Use to Plan Your Next Big Party

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Use these recommended tools to plan the perfect party with minimal hassle.

Planning a party is never easy. If you are in charge of every aspect of the event, the number of tasks can quickly become overwhelming. No matter how many events you’ve planned in the past, there are always surprises that pop up! That’s why we’re here to help you make the party planning process as simple as possible. 

To give you a helping hand, we’ve come up with some super useful online tools that you can use to plan any type of event. It doesn’t matter if you’re planning a birthday party, a graduation party, or a baby shower—all of these tools are sure to come in handy. We’re going over a bunch of different tools and services from sending mass emails in gmail for invites to apps that help you plan a full menu. If you’re interested in finding tools to help you entertain—or are just looking for some party planning inspiration—keep reading!

GMass Email App in Gmail for Easy Party Invitations

Sending invites over mass email in your personal Gmail simplifies the invitation writing, sending, and RSVP process

Easily keep track of RSVPs using GMass.

The first step in planning any party is to finalize the guest list and send out the invitations. These days, it is commonplace to send party invitations over email. Sure, you can choose to send out invitations via snail mail, but it can get expensive and it is difficult to keep track of all the responses. That’s why we recommend using GMass to write, send, and track all of your invitations. GMass is a mass email service embedded in Gmail that makes it easy to send large volumes of personalized messages at the same time. While these tools are most commonly used by businesses, they can enhance and simplify your invitation process.

Once you download Gmass in your Gmail account, you can get started by writing and designing your message. Gmass has a drag-and-drop feature that makes it easy to add design elements to your messages. Easily add pictures, borders, backgrounds, videos, buttons, and more to your invitations! 

As you are writing your message copy you can designate spaces for personal information so that each of your messages are personalized to the person you are inviting. Instead of writing out each name individually, you can use Gmass’s mail merge feature to automatically personalize your messages. Simply import your address list as a spreadsheet and your recipient’s information will automatically populate in each message. 

Once your invitations are written and sent, you can use the reporting feature to track the responses to your message right in your inbox. By selecting automatic list updates, Gmass will automatically record guests that have opened the message, and replied, and guests who have yet to respond. Using the reporting feature, you can solidify the number of guests attending without having to sift through actual cards.

If you’re hesitant to try a new plugin for your party invitations, you can always try Gmass for free. Using the free trial, you can access all of the useful features we’ve explored in this section.

Use The Todoist Checklist to Keep Track of Your Party Prep

The Todoist app combines the intuitive controls you want with the high performance you need to simplify planning your next big gathering

Todoist makes sure you are on track for all of your party planning tasks.

Even if you keep a planner and are an expert at completing tasks, it still helps to have all of your party planning tasks in one place. That’s where the Todoist app comes in handy! Easily make notes, set reminders, and add items to your checklist with intuitive language. For example, you can type “pick up a veggie tray at 12pm on the 30th” and the Todist app will automatically set a reminder in your calendar.

One of the drawbacks of Todoist is that users will have to purchase the premium version in order to access all of the necessary party planning features. For example, in order to use custom filters for your tasks, create labels, and collaborate with others users will need to upgrade to premium. The premium version of the application costs $5 per month and gives you access to all of the necessary features on the app. 

Overall, this app is a useful tool for people who either need help staying organized and on track or for people who like to record all of their tasks. No matter how you use the app, we’re confident that you’ll find some useful features that will help you stay on your party planning schedule without getting overwhelmed.

Big Night for Planning a Meal for Any Occasion

Stumped when it comes to food for your next big party? Don’t worry, BigNight has you covered!

Never forget another ingredient with the BigNight app.

Keep all of your meal inspirations, recipes, and drink pairings together on one handy app. Using the BigNight app, you can make sure no aspect of your meal is left to chance. If you are holding an informal party—like a picnic—then this app is probably not 100% necessary. If you are planning a dinner party, then you will likely get a lot of use out of this app. 

As you plan out your meal, you can create lists of ingredients that you need to purchase. This way, you are never running to the grocery store day of for last-minute ingredients. In the app, you can check off each ingredient as you shop. You can even connect your Pinterest account to easily access recipes and plating inspiration with just a few taps. Users can also add suggested drink pairings and other details that will be useful for prep and for during the event.

As you input all of the information you need for the party, you can also set any prep reminders you might need. For example, if you have any food prep for the night before, you can set reminders so you don’t forget the day before the big event.

Just like with the Todoist app, BigNight requires a premium membership to access all of the key features. Users can purchase BigNight premium for $4 per month.

Cocktail Flow to Help You Become a Master Bartender

Create unique and unforgettable cocktails for your guests with the help of Cocktail Flow

Mix everyone’s favorite cocktail using Cocktail Flow.

If you frequently host cocktail parties, this is the app for you! Mixing cocktails beyond your standard fare can quickly become complicated. In order to keep track of all of the different ingredients and the directions to make each cocktail, we recommend using Cocktail Flow. Cocktail Flow is an app that lets you explore and choose different inventive cocktail options without having to find recipes from different websites.

Using Cocktail Flow, you will be able to access detailed drink recipes with a list of all of the ingredients you need to make it happen. Input the list of drinks you intend to serve at your party and Cocktail flow will create a shopping list of everything you need to make your cocktail. You can even add notes to the different steps to make sure that your cocktails turn out perfectly every time. For example, you can designate a strength for each cocktail to make sure that you don’t accidentally have too strong of a pour. 

Use Spotify Collaborative Playlists and Let Your Guests Choose the Music

Most of us have used Spotify for personal music streaming, but a collaborative playlist is something that can really take your party to the next level!

Collaborative playlists are perfect for the music-conscious crowd.

Great music is a key element of any party. But, if you don’t have the music knowledge or the time to curate a playlist, it can be difficult to set the ambiance for the event. That’s why we recommend Spotify collaborative playlists. Spotify already gives users access to their vast music library for $9.99 per month and there is a good chance a few other people on the guest list are Spotify users, too. To create the perfect party playlist with your guests, we recommend you start with a few songs that set the vibe for the party. Then, once guests arrive, you can add your guests to the playlist so they can start making contributions. Not only does this absolve you from all-night DJ responsibilities, but creating a collaborative playlist will make your party fun and interactive for your guests. Not to mention, there is a good chance you will hear some jams that you may not have thought to put on your party playlist. As each song plays, the playlist will tell you who added the song as well.

So, for your next party, why not create a custom playlist for your guests to add their favorite songs. You’ll end up with a unique and interesting playlist and an unforgettable party experience.

And there you have it, the 5 online tools that you can use to plan your next big party. No matter what type of party you are throwing, you are sure to find some use in at least one or two of the tools we’ve listed. We hope that these tools make planning and throwing a party streamlined enough that you can take a step back and enjoy the event. So, what are you waiting for? If your next big party is right around the corner, you can use any of our suggestions to get started!